Dental crown not covered by insurance? Can these funds be used to help cover the costs of consulting with a tax preparer? Going forward, child care providers should continue to consider CDC guidance and follow lead agency requirements related to COVID-19, and be prepared to update processes if and when states, territories, and tribes resume pre-COVID policies for parental access to children. Providers who received an initial disbursement will receive email notifications via NJCCIS when they are eligible to recertify, this process will begin in December 2022. Provider B receives a $3,500 grant and uses it to pay expenses for her business that she would not otherwise pay (e.g., extra employee wages, cleaning supplies, toys). Grant funds are not a loan that need to be paid back. In other words, there is nothing in the CARES Act that specifically exempts CCDF CARES Act funding from taxation. For all of the above answers that were No, you can still pay yourself and then use the money for these purposes. Home visiting programs typically provide services to parents and families to ensure that they have the necessary resources and skills to raise and care for their own children. In those circumstances, the ARP funds would not affect an individuals annual income used to calculate the individuals portion of rent. The application must justify that the construction/major renovation activity is for the purpose of preventing, preparing for, and responding to, COVID 19. No. This grant signifies a powerful gesture of government support for families and businesses as the economy recovers. Therefore, my answers below may not be the same answers your state gives you. Lead agencies should use the definition they use for obligations for regular CCDF funds when determining whether ARP Act stabilization funds are obligated. A CCDF Lead Agency should not consider the economic impact payments (up to $1,200 for qualifying individuals and an additional $500 per child) as income for CCDF eligibility or co-payment calculations. Can I give him a $500 bonus? CCDF funds, including supplemental funds, cannot be used to cover tuition or copayments for families that are not eligible to receive CCDF child care subsidies. The goal of the Child Care Stabilization Grant is to provide financial relief to child care providers to help cover unexpected business costs associated with the COVID-19 pandemic, and to help stabilize their operations so they may continue to provide care. To paint a picture, child care centers today are facing decreasing revenues due to lower enrollment, higher expenses to operate safely during the pandemic, and severe and ongoing staffing difficulties. OCC has interpreted the stabilization subgrants to be restricted to providers within the tribal lead agencys service area. The purpose of the child care stabilization grants is to support child care centers and home-based child care providers to stay open or reopen. Also, tribal lead agencies may be accountable for reporting to OCC on data elements that would have been included in the application. The CCSG application is now closed. This may include additional eligibility criteria (that apply only at redetermination) or adjusting the graduated phase-out levels to help the lead agency manage the population served and ensure that those most in need are receiving services. Q: Can I get the grant even if I dont have any helpers? Depending on a lead agencys licensing and health and safety rules, Head Start and Early Head Start programs may meet the criteria to be considered eligible for ARP Act stabilization subgrants. These are some of the many questions Ive received during my February 10th webinar How to Save Money on Your 2021 Taxes. Heres a link to the recording and power point for this webinar. Child care providers may use subgrants to cover a range of expenses such as personnel costs; rent or mortgage payments; insurance; facility maintenance and improvements; personal protective equipment (PPE) and COVID-related supplies; training and professional development related to health and safety practices; goods and services needed to resume providing care; mental health supports for children and early educators; and reimbursement of costs associated with the current public health emergency. Lead agencies are encouraged to use ARP Act supplemental funds, as well as CRRSAVisit disclaimer page and CARES Act funds, to provide relief from copayments for CCDF-eligible families and cover the portion of the child care cost ordinarily covered by copays. A child in a family that is receiving, or needs to receive, protective services is eligible for child care subsidies even if the parent is not working or in education or training. This could include posting a PDF copy or screenshots of the applications. However, because other ARP funding explicitly for Head Start programs is available and Head Start programs have continued to receive federal grants during the pandemic, lead agencies should only include Head Start and Early Head Start programs in the stabilization subgrants under limited circumstances. ARP stabilization funds used for tribal construction or major renovation must be liquidated by September 30, 2023; there is no separate obligation deadline for funds used for construction or major renovation. Including additional categories of vulnerable children in the definition of protective services is only relevant for the purposes of CCDF eligibility and does not mean that those children should necessarily be considered to be in official protective service situations for other programs or purposes. Will a W-9 be required as part of the application? Are the C3 Child Care Stabilization grants taxable? Regarding Federal taxation, please contact the Internal Revenue Service for guidance. Finally, Lead Agencies must inspect child care providers for compliance with fire, health, and safety standards in accordance with 45 CFR 98.42. Tribal lead agencies must submit amendments to their current FY 2020-2022 CCDF Plan within 60 days of the effective date of implementation. Programs that close temporarily during the 12-month grant period due to inactive status (including inactive status pending an investigation) will have their payment frozen as of the date that the program became inactive in LEAD. For most Medicaid beneficiaries, the definition of what counts as income for Medicaid is determined at the federal level and includes all income reported to the IRS as part of a tax filers Adjusted Gross Income (AGI), plus some non-taxable income sources. OCC reminds tribal lead agencies that the ARP Act requires stabilization funds be used to supplement not supplant tribal funds expended for child care services for eligible individuals, including when stabilization funds are used for tribally operated centers. Lead agencies have wide discretion in how subgrant amounts are formulated, including how current operating expenses are calculated. Per federal regulations, providers should spend the funding on one or more of the following categories: What documentation is required to support the monthly grant attestations a provider completes each month? As noted at section 45 CFR 98.21(a)(3) of the CCDF rule, Lead Agencies are prohibited from increasing the family co-payment amount within the minimum 12-month eligibility period (except for families eligible through graduated phase-out). In addition, lead agencies can and are expected to use some of their ARP Act stabilization set-aside to help child care providers access and apply for assistance, free of charge to the provider. We encourage family child care providers to contact a tax advisor about what should and should not be reported as part of ones AGI. Note that child care providers that are receiving stabilization subgrants from a tribal lead agency should be serving at least one Indian child, as defined by the tribal CCDF Plan. Furthermore, given finite CCDF funding to meet child care needs, the federal Office of Child Care encourages Lead Agencies to set parameters that restrict the use of CCDF for child care services during times when schools are open and children are able to attend safely in person. The CARES Act and the CRRSA Act do not restrict child care providers from simultaneously receiving funding from the CCDF Discretionary funds and from other federal or state programs, such as the small business loan funds offered through the CARES Act and the CRRSA Act. This program doesnt just impact parents and childcare providers either. Broaden/loosen any State-, Territory-, or Tribal-specific eligibility requirements for CCDF subsidies up to the Federal maximum allowed. Q: Can I use this grant to pay myself? Using Indiana's federal COVID-19 relief funding, the Office of Early Childhood and Out-of-School Learning (OECOSL) launched the Build, Learn, Grow Stabilization grant program to provide critical funding to early childhood and school-age providers, support their program's operating expenses and help them rebuild their programs for the future. 2023 BUILD Initiative. Sept. 1, 2021: The Office of Child Development and Early Learning (OCDEL) is making American Rescue Plan Act (ARPA) Stabilization Grants available to eligible child care providers. Can child care providers use the C3 grant funds to cover an individuals family subsidy co-payments or tuition? A: No. In addition, Tribes would have to consult with nearby Tribes (if applicable) to ensure children in the adjoining areas are not being served by other Tribes. All organizations receiving funding must report this as income to your program. If a child care provider intends to cover an individuals family subsidy co-payments, they must use funds other than those from EEC. Top-requested sites to log in to services provided by the state. By using our website you consent to the use of cookies, two-thirds of childcare centers are serving less than 75 children and are struggling to break even, American Rescue Plan Act (ARPA) Child Care Stabilization Grant requirements by state. Lead agencies have the flexibility to determine the documentation a child care provider must submit to confirm their current operating expenses and are encouraged to accept a variety of types of documentation and limit burden on applicants. Major renovations (which are not allowable) include: Minor building updates or maintenance to the facility and/or grounds that do not change the fundamental structure of the building or alter the function or purpose of the facility (which are allowable). Providers can use the funds to pay prior program expenses incurred after January 31, 2020. No, tribes that are not already part of a consortium cannot pool their ARP Act stabilization funds to administer a single subgrant program. Providers must report as taxable income all the money they receive from the Stabilization Grants Explore Tom Copeland's "Child Care Stabilization Grants and New Tax Changes for 2021." and The Tax Implications of the Child Care Stabilization Grants to learn more Resources from Tom Copeland's website The Child Care and Development Block Grant (CCDBG) Act requires lead agencies to allow for provision of continued assistance for families whose income exceeds the initial eligibility threshold but is below the second tier. A: You can apply some of the grant money to cover lost revenue, but you cant deduct lost revenue as a business expense. She can deduct these expenses from the taxes she owes, so she will not owe additional taxes if she receives the grant. If necessary, you may need to include an explanation of how the items or staff time in question fall within the allowable categories. The American Rescue Plan Act (ARPA) Child Care Stabilization Grant, which some call the daycare grant, is a federal financial assistance program recently launched by the Office of Child Care to provide $24 billion of economic relief to child care programs impacted by the COVID-19 pandemic across the country. As noted in a prior FAQ, lead agencies have the flexibility to disregard Unemployment Compensation (UC) benefits or Economic Impact Payments (also called stimulus payments) under the CARESVisit disclaimer page, CRRSAVisit disclaimer page, or ARPVisit disclaimer page Acts as income. 32% of employers have seen some of their employees leave the workforce due to the effects of COVID-19. You may view payment status by logging in. Personal protective equipment, cleaning and sanitization supplies and services, or training and professional development related to health and safety practices. Provider A receives a $3,500[1] grant and uses the entire amount of the grant to pay herself; the full amount of the grant will be taxable, but the provider can spend the funds on whatever she wants (e.g., pay down personal debt, save for an emergency, save for retirement, go on vacation). This is not a loan. Lead Agencies may serve families for a longer period with CARES Act funds. Stabilization Help Line: 844-863-9319 Hours: Monday - Friday, 8:30 AM - 4:30 PM DCYF Child Care Stabilization Grant As a result of the Federal American Rescue Plan Act, funds are to be used to stabilize, support, and grow the diverse early learning workforce in a way that rebuilds a stronger child care system and expands access to affordable high-quality care. Agreements with intermediaries should include requirements for intermediaries to collect and report data to lead agencies on a regular basis, as lead agencies will be expected to report on this information to OCC. Resources to help develop communication strategies that will increase awareness and visibility of the child care stabilization grant program. How do you determine your salary? The CRRSA Act funds are silent to the obligation and liquidation periods. While lead agencies should be aware of obligation and liquidation requirements for the other COVID-19 related funding (i.e., under the CARES Act and CRRSA Act), lead agencies are strongly encouraged to obligate their ARP Act stabilization grant funds quickly to ensure they reach providers in need and protect the existing child care market. How do I treat this on my taxes? To access your existing Child Care Stabilization Grant application, please go to childcare-grants.ocfs.ny.gov. Lead Agencies unable to meet federal statutory or regulatory CCDF requirements due to COVID-19 impacts may apply for a temporary waiver due to extraordinary circumstances in accordance with 45 CFR 98.19. Frequently Asked Questions will be updated on this page. Stabilization subgrant funds cannot be used to incentivize license-exempt, non-CCDF-eligible providers to become CCDF-eligible and therefore eligible to receive a subgrant. You will probably owe no more than 40% of the grant in taxes. Providers can therefore use all or part of the grant to pay themselves. This can be done by transferring money from one bank account to another, writing yourself a check, or leaving money in one bank account and make a note indicating that this is money to pay yourself. Tribal lead agencies may request technical assistance to expand services to existing child care providers that have not previously been involved in the tribal CCDF program by contacting the OCC regional program office. Such temporary changes would not impact the amount of care the child would receive. This webinar, presented by child care business expert, Tom Copeland, will cover all the new tax changes affecting family child care providers for 2021.These include the Child Care Stabilization Grants, SBA forgivable loans, new child tax credit, what's deductible in the era of COVID, calculating your Time-Space% if you have been closed, and more. OCC notes that incentives that are not connected to child care programs activities are not an allowable CCDF expenditure. Persons that require a reasonable modification based on language or disability should submit a request as early as possible to ensure the State has an opportunity to address the modification. The CCSG Workforce Amount began with the July 2022 grant payment for providers starting the month following application approval. The instructions for submitting applications for construction or major renovation (available on the OCC website) require the tribal lead agency to describe the percentage of floor space that will be used to provide direct services to children. Will EEC make an unscheduled visit to conduct fiscal monitoring activities? For more information, visit the CCSG FAQ section. Furthermore, for family child care providers, whether the child care stabilization funding counts as income also depends on whether it is used as income by the family child care provider who receives it. Without a waiver in accordance with 45 CFR 98.19 (covering requests for temporary relief from requirements), OCC does not have the authority to provide an extension of the CCDF obligation and liquidation periods. Absent a waiver, Lead Agencies must require these providers to meet health and safety requirements. CCDF requirements include completion of CCDF health and safety training requirements, completion of comprehensive background checks, and other lead agency-specific requirements, such as participating in a quality rating and improvement system. Such an amendment, however, would not modify the Child Count. The American Rescue Plan Act was signed into law in March 2021, providing South Dakota with additional funds designed to help stabilize the child care industry as the state continues to recover from the COVID-19 pandemic. If a provider is in the financial position to provide relief from copayments and tuition for families, they should provide that relief and prioritize the relief for families with incomes below 85 percent of state median income. Lead agencies are strongly encouraged to make subgrants available to address personnel costs, but personnel costs are just one of the allowable uses of the subgrant funds, and, depending on the stabilization subgrant program in their state, territory, or tribe, child care providers have discretion in deciding how they use the funds. on july 23, 2021, the legislature enacted the child care and development infrastructure grant program, detailed in welfare and institutions code section 10310., a $250 million investment in the child care infrastructure across the state of california that is to be administered in the form of grants by the california department of social services Please be aware that all funds are taxable and will need to be spent no later than . January 10, 2023. If you would like to continue helping us improve Mass.gov, join our user panel to test new features for the site. Lead Agencies may also use CCDF quality dollars to provide temporary grants or assistance to impacted providers to retain the child care supply during periods of closures. Lead Agencies should follow their Continuity of Operations Plans (COOPs). Because Family Child Care (FCC) providers capacity changes with enrollment, all FCC sites will be calculated using a capacity of 10 slots, regardless of the actual capacity, for the purposes of the formula. The Child Care Workforce Stabilization grants supply funding to help child care providers recruit and retain qualified employees as the industry recovers from the pandemic. What is the New Child Care Stabilization Grant? Lead Agencies have the option to waive the income eligibility requirements for children who receive (or need to receive) protective services, if determined to be necessary, on a case-by-case basis. In addition, states may use CCDF to subsidize child care services for school-age children (up to age 13) that provide care and supervision in situations where schools are not otherwise providing in-person instruction and an outside source pays for instructional services that are delivered in-person in the child care setting. T he O ff i ce of Chi l d Care's st abi l i zat i on grant s are i nt ended f or provi ders f aci ng f i nanci al burdens due t o t he CO V I D-19 pandemi c. T he f unds wi l l assi st i n st abi l i zi ng t he chi l d care The required W-9 information is included in the application, so providers do not need to download or upload a separate form. After September 30, 2022, no additional CCSG awards will be made. Any other cessation of work or attendance at a training or education program that does not exceed three months, or a longer period of time established by the Lead Agency. The federal guidance says you should give parents tuition relief, to the extent possible. This is not a requirement. 17. This funding is subject to the same tax rules as regular CCDF funding. Almost. No, lead agencies cannot use their ARP Act stabilization set-aside funds to cover family copayments or tuition. Stabilization Grants Q: Can we pay ourselves in 2022 with grant money from 2021? These essential functions include (i) continuing payments to child care providers serving children receiving subsidies; (ii) provisions for extending eligibility re-determination for families; (iii) communication with the licensing agency to ensure that licensed programs receiving CCDF funds are safe and operational; (iv) assisting new enrollees or preparing for an influx of families who may need assistance; (v) implementation of a waiting list if the Lead Agency does not have one, as appropriate; and (vi) tracking families receiving subsidies impacted by the disaster. Funding for the grants comes from the American Rescue Plan Act. Q: Can I use the Stabilization grant for: Pay my employees life insurance premiums? Supplemental Funds Congress awarded additional (or supplemental) funds to the CCDF program through several COVID-19 relief packages (i.e., the CARES Act, the CRRSA Act, and the ARP Act). The Stabilization Payment Program Round 2 is a nine-month payment program that runs . Step 1: Submit an OK Child Care Application Step 2: OKDHS reviews the application Step 3: OKDHS approves the application Step 4: Child care program is notified of approval via email Step 5: Payment will be delivered after the application period ends and your application has been approved. A Plan amendment should not create any delay since the Lead Agency may proceed with implementing the program change, and subsequently submit the amendment within 60 days. 1099 forms were mailed to programs detailing the amount of C3 funding the program received in 2021. Contact your state for the answer. Consistent with the existing construction or major renovation application requirements (https://www.acf.hhs.gov/occ/policy-guidance/tribal-construction-or-major-renovation), applications to use ARP Act stabilization funds had to be submitted prior to July 1, 2021. The provider will provide relief from copayments and tuition payments for the families enrolled in the providers program, to the extent possible, and prioritize such relief for families struggling to make either type of payment. There are only limited circumstances under which the Child Count can change. No, tribal lead agencies are limited to providing stabilization subgrants to providers within their service area. A child in a family that is receiving, or needs to receive, protective intervention is eligible for child care subsidies even if certain eligibility criteria are not met. Lead Agencies may consider additional policies that are fair to providers and promote the financial stability of providers in response to COVID-19. Checks payable from the business bank account to the sole proprietor/individual, Electronic statements that document funds transferred from the business bank account to the personal bank account, Documentation evidencing expenditures made with grant funds, Responses to questions about general provider information, provider accounting systems/processes, and the internal controls in place, the amount (in dollars) of the expenditure, the category of allowable uses under which the expenditure fall, the type of supporting documentation for the expenditure. You cant deduct your mortgage payment, but you can deduct your Time-Space% of mortgage loan interest and you can depreciate your home to account for mortgage principal. The plan includes $24 billion in child care stabilization grant funding for states, territories, and tribes to distribute within their state using the Child Care and Development Grant (CCDBG) formula. Personnel costs, including payroll and salaries or similar compensation for an employee (including any sole proprietor or independent contractor), employee benefits, premium pay, or costs for employee recruitment and retention. Such a record could say, February 23, 2022 - $4,000 pay myself with the Stabilization grant.. OCC has not released specific guidance that addresses all possible scenarios related to categorizing regular educational services for school-aged children that would not be eligible for CCDF subsidies. This builds on critical down payments on relief . Yes, tribal culture or language preservation camps can receive stabilization subgrants. What is the SC Building Blocks Grant? 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